Event Production Cost Per Guest
| Ingredient | Qty / portion | Unit | Price / unit (€) | Cost (€) |
|---|---|---|---|---|
| Equipment Hire (per guest) | pcs | — | ||
| Transport + Refrigerated Truck | pcs | — | ||
| Generator + Power | pcs | — | ||
| China + Glass + Linen Hire | pcs | — |
Cost per Portion
€0.00
Total Batch Cost
€0.00
Professional Tips for Accurate Costing
- Equipment hire: €600–2,500 for a 100-guest off-site event.
- Transport: 1.5–3% of total event cost — refrigerated truck rental adds €200–500.
- Generators: 6 kVA for small events, 12 kVA for full hot-station service.
- Always quote production separately from food — it is not part of food cost.
Frequently Asked Questions
All the infrastructure cost of producing the event: kitchen build, transport, power, refrigeration, china/glass hire, breakdown. Separate line from food and staff.
€600–3,000 for a 100-guest off-site kitchen. Includes generators, ovens, hot holding, refrigeration and prep tables.
The client — always quote production as a separate line. Caterers who absorb production into food cost erode their margin.